Bylaws - ARTICLE IV
Section 1. Committees.
The Board of Directors may, by resolution adopted by a majority of the Directors then in office, establish such committees, with such members, who need not be Directors, and such powers, authority and duties as the Board may deem advisable.
All action of committees shall be subject to approval by the Board of Directors. The same members of the Board may serve on one or more of the committees as the Board may deem advisable. Unless already appointed as a voting member of the committee, the President shall be an ex-officio member of each committee without vote.
Section 2. Authority of Committees.
Any committee shall have and may exercise such power and authority as granted by resolution of the Board of Directors, except that no committee shall have the power or authority with respect to the following:
(a) The filling of vacancies in the Board of Directors;
(b) The adoption, amendment or repeal of these Bylaws or the Article of Incorporation;
(c) The amendment or repeal of any resolution of the Board of Directors;
(d) Action on matters committed by these Bylaws or resolution of the Board of Directors to another committee; and
(e) Action on matters that would, if the Club had members, be required to be submitted to members for approval must first be approved by the Board of Directors.
Section 3. Standing Committees.
The standing committees of the Board of Directors of the Club shall consist of a Nominating Committee, Financial and Audit Committee, Executive Committee, Public Relations Committee and Advocacy Committee.
(a) The Nominating Committee shall have the duties of selecting and nominating persons to serve on the Board of Directors and as the executive officers of the Club. Nominations of such persons by the committee shall be submitted to the Board at the next regular meeting of the Board for approval and authorization.
(b) The Financial and Audit Committee shall have the duties of monitoring the financial operations of the Club, providing for appropriate internal controls and accounting standards and the audit of the financial condition of the Club on a regular periodic basis and monitoring the use and investment of all donor assets placed under the management of, or through the auspices of the Club, for the purposes and investments as directed by the donor in accordance with the purposes of the Club. Actions of the committee shall be submitted to the Board at the next regular meeting of the Board for approval and authorization.
(c) The Board of Directors, by a majority vote of its members, may designate three (3) or more of its number, as well as the President, Vice President, Secretary and Treasurer and any other officer selected by the Board, to constitute an Executive Committee and delegate to such Committee any of the powers and authority of the Board in the management of the business and affairs of the Club, except the power to adopt, amend, or repeal the Bylaws, and provided that the designation of such Committee and the delegation thereto of authority shall not operate to relieve the Board of Directors or any individual Director, of any responsibility imposed on it or him by law, or by these Bylaws. By a majority vote of its members, the Board may at any time modify or revoke any or all of the authority so delegated, increase or decrease but not below three (3) the number of its members as set forth herein, and fill vacancies therein from the members of the Board of Directors and officers of the Club. The Committee shall establish rules and regulations for its meetings and meet at such times as it deems necessary, provided that a reasonable notice of all meetings of the Committee shall be given to its members, and no act of the Committee shall be valid unless approved by the vote or written consent of a majority of its members. The Committee shall keep regular minutes of its proceedings and report the same to the Board from time to time as the Board may require. Actions of the committee shall be submitted to the Board at the next regular meeting of the Board for approval and authorization.
(d) The Public Relations Committee shall have the duties of marketing the activities of the Club generally; and developing and providing for communication of the purposes and agenda of the Club to the general public through all forms of media and communications. The committee shall be chaired by a Director and shall consist of two (2) additional Directors of the Club selected by the Board. The committee shall answer complaints against the Club, and plan and execute such public relations programs, and perform such other duties, as may be directed from time to time by the Board of Directors. Any expenditure of club funds by the Committee shall require prior approval of the Board. The Committee shall meet at such times and places as directed by its Chairman or by the Board. Actions of the committee shall be submitted to the Board at the next regular meeting of the Board for approval and authorization.
(e) The Advocacy Committee shall have the duties of identifying and monitoring the full range of falconry related regulatory changes, activities and efforts primarily in the Atlantic Flyway region, and secondarily in the United States, in order to communicate to donors and potential donors and recommend and facilitate the placement of donor assets in and for the use of such activities and efforts. Actions of the committee shall be submitted to the Board at the next regular meeting of the Board for approval and authorization.
Section 4. Members. Membership and Dues Membership Categories and Criteria.
(a)Regular Membership. Any falconer – neither antagonistic nor detrimental to the association or its purpose – of good moral character and over the age of 13 years, may become a Regular Member of this organization.
(b) Affiliated Membership. Any falconry or raptor trapping organization having purposes complementary or similar to those of this association may become an Affiliated Member.
Section 5: Admission to Membership.
(a) Admission to all categories of Membership shall be within the discretion of the Board of Directors.
(b) Applicants for Membership shall submit a completed Membership application form, the contents of which are to be determined by the Board of Directors, along with dues.
Section 6: Dues.
(a) Annual dues shall be established in amounts recommended by the Board of Directors and approved by a two-thirds vote of the Regular Membership.
(b) A late fee shall be incurred by Members if dues are not paid by March 15th of the current year, the amount of which is to be determined by the Board of Directors. Timely payment is important for budgeting purposes, Member’s inclusion in directory, Member’s receipt of publication(s), Member’s timely receipt of mailings of the association’s functions, etc.
(c) Dues shall be payable to the Treasurer in the association’s name at the time of submission of application for Membership, or, in case of renewals, between January 1st and March 15th annually.
(d) Dues shall not be apportionable for any part of a calendar year, either upon Admission to or termination of Membership.
Section 7 Duration of Memberships.
(a) Upon payment of annual dues, Membership shall extend from calendar year to calendar year, unless otherwise terminated in accordance with these By-Laws.
Section 8 Termination or Suspension of Membership.
(a) Membership may be terminated by resignation or death of the Member (to include dissolution of the association in the instance of Affiliated Membership).
(b) Affiliated Membership may be terminated for such cause and in such manner as, in the sole judgment of the Board of Directors, is in the best interests of the association.
(c) Membership will terminate automatically if not renewed by payment of prescribed annual dues on or before March 15th annually.
(d) Regular Membership may be suspended or terminated by the Board of Directors if, in the sole judgment of the Board, such Member has violated the By-Laws, rules or regulations of the association, or if, in the sole judgment of the Board, such Member’s status, activities, or motives are prejudicial to the best interests of the association. Such suspension or termination shall be imposed only by affirmative vote of two-thirds of the Board of Directors; provided that a statement of the grounds for such action shall be sent certified mail, postage prepaid, to such Member at his address on file with the association at least 30 days before suspension or termination action is taken by the Board; and, provided further that such statement shall advise the Member of the scheduled date of Board action and that he may, prior to that date, submit to the Board for its consideration any matters in explanation, defense, extenuation, or mitigation.
Actions by the Board with respect to suspension or termination shall be final and shall not be subject ratification by or appeal to the Regular Membership. The provisions of this subparagraph are not applicable to Board Members and Officers of the association. Board Members and Officers first must be removed from office as hereinafter prescribed prior to any suspension or termination of Regular Membership status. While in a suspended status, a Regular Member shall not be entitled to vote, serve as a Director, or hold office.